Remote Handbook

It can give ubujima folks 10x better conditions

We believe remote can dramatically improve some of our employees’ quality of life. Even more, some people need other work environments than Paris or San Francisco or an office in general to be fulfilled.

This advantage comes at some cost but it’s by far the best reason to be remote-first.

It’s way easier to hire

This is obvious but being remote-compatible broadens our hiring possibilities. Since we’re building something outstanding, we need outstanding people. Limiting ourselves to 1 culture, 1 limited set of people, 1 city would dramatically reduce our chances of success.

A side note: because remote can dramatically raise employees’ quality of life, employee retention tends to be much higher, in turn simplifying hiring as well. It’s a virtuous cycle.

It improves the way we work

The main point here is that remote forces us to confront problems that could’ve arisen later. It pushes us to find long term solutions, early.

It mostly allows us reduce the chaotic aspect of small startup & produce with a better quality.

It forces us to communicate asynchronously. Without remote we would have liked doing it, because it means less meeting and better argumentation, but we would have given up way more easily.

It’s aligned with our beliefs

On two levels: first, we think remote is the way of the future and working conditions are increasingly adapting to it. We’re excited to pioneer this trend.

Second, we don’t believe in micromanaging and believe Slite folks should have as much ownership and responsibility as possible. Remote actually forces us to put this into practice.

How do you do remote

Remote set up

The country/city is not an issue, but we need remote work to be done in 1 fixed placeThis means backpacking across a country & stopping along the road is not a suitable way to work in remote.

The other thing is internet connection: you have to have a super fast internet connection, at least fast enough for great video calls. Last but not least, you need to work in a quiet place where you can talk clearly.

What is our remote etiquette: communication / slack / meeting / presence status / profile?

A few basic rules to follow:

  • On all tools you need a profile picture of your face (like the irl one)
  • Use coherent usernames across tools
  • Schedule and take all calls on Zoom
  • During a call, if you’re having issues with your internet connection or sound, stop & tell your interlocutor.

Travels to the Paris HQ

We need to interact often offline for this partly remote setup to function. Here are the two rules:

  • All remote employees in France (or close enough) come once every month at the same time, for 3 to 5 days.
  • All remote employee outside of France come 1 week every 2 months

All of this is logged in our team calendar. Those times can’t be changed individually but remote folks can come more frequently & paris HQ folks can go work in remote with remote ones occasionally.

On “occasional” remote

This concerns people working from the Accra, Brussels or Boston HQ.

Warn the team

  • → Post a message on #remote Slack channel
  • → Add an event in the team calendar

We ask you because if we do it too often, we should start questioning our part office part remote model

Have a great setup

Working remote often means finding a place to work, making sure it’s open, setting up the wifi, checking the internet, etc… You have to take care of all that in advance.

As regular remote, you need a great internet, great space and quiet conditions.

The remote work rhythm is no different from the rhythm at the HQ: you can’t travel during the day.

Limitations

There are no limitations for occasional remote if previous mentioned rules are followed. We expect people to use remote as an advantage to focus. Don’t hesitate to talk with your manager on how to use it wisely.

Our experience

Here are a few ups and dangers we’ve observed about working as a remote team.

Remote failures

  • The people in the office omit to communicate things to remote people
  • Remote people don’t over-communicate enough on their progress and problems
  • Remote people have unclear/inexplicit goals
  • (For occasional remote) People work remote without notice

Success of our remote setup

  • We have a good rhythm of offline interactions
  • We communicate every day with everybody
  • Squads allow remote people to be owners of their topics and to drive projects
  • We have a clear schedule on when people should come to the HQ, to offslites and when meetings occur

Other Tips

Working remotely is not always easy; nor is it for everyone. We all get tired, we all get distracted. Balancing our working and personal lives may feel hard or even impossible at times. Here you will find a few suggestions team members have shared from their personal experience. Keep in mind that what works for one person does not necessarily work for all of us, and this goes for remote working itself.

Take the following suggestions and make them your own! You are also welcome to add your suggestions to the following list. Kindly email any suggestions you’d like to share to Operations.

  • Check out this blog post – 19 ways Hotjar’s remote team stays focused and productive
  • Force yourself to take scheduled breaks (e.g. https://cirillocompany.de/pages/pomodoro-technique).
  • Don’t have a break on your computer: get up, exercise, go out for a walk, do something else.
  • Disconnect a few hours a day.
  • Schedule your day. You can add tasks to your calendar. This helps you focus and time-box properly.  It can still be flexible.
  • Use the calendar to block/assign time to friends and family (You could block time to meet a friend or have lunch with your family).
  • Enjoy small rewards for accomplished tasks.
  • If you cannot focus: stop working, go out to clear your mind. Solutions will come to you when you’re not in front of a desk.
  • Use time management apps to review your productivity and pinpoint activities that are distracting you.
  • Test out which type of location works best for you, be it your home, a coffee shop, or a co-working space. Perhaps a combination of these throughout the week is what helps you maintain focus.

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  • ubuadmin on July 1, 2021 @ 00:24:44
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This post was created by ubuadmin on July 1, 2021.